Shareholder information

2021 AGM Arrangements

Our preference had been to welcome shareholders in person to our 2021 AGM, particularly given the constraints we faced in 2020 due to the COVID-19 pandemic. In view of the UK Government’s roadmap to lifting the COVID-19 restrictions and the prevention of indoor mixing between different households to reduce the transmission of COVID-19, we are proposing to hold the AGM at the Company’s Head Office with the minimum attendance required to form a quorum. Shareholders are urged not to attend the meeting in person but can be represented by the Chair of the meeting acting as their proxy. Given the constantly evolving nature of the situation, we will notify shareholders of any changes to the arrangements for the 2021 AGM as early as is possible before the date of the Meeting. Such updates will be included on our website at www.bakkavor.com and announced via a Regulatory News Service, such announcements are also available on our website.

Proxies
The Board recommends that you complete and return your proxy instruction form appointing the Chair of the Meeting as your proxy. This will ensure that your vote will be counted even if attendance at the meeting is restricted or you are unable to attend in person. All proxy instructions must be received by the Company’s Registrar, Equiniti Limited as soon as possible but, in any event, no later than 10.00am on Tuesday 18 May 2021. Either send or deliver your completed and signed proxy instruction form to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA. If you wish, you may register the appointment of a proxy for the AGM electronically, by visiting the Company’s Registrar’s website www.sharevote.co.uk. Alternatively, if you have already registered with the Registrar’s on-line portfolio service, Shareview, you can submit your proxy by logging on to your portfolio at www.shareview.co.uk using your usual ID and password. Once logged in, simply click “view” on the “My Investments” page, click on the link to vote, and then follow the on-screen instructions.

Shareholder Engagement
Shareholders will be provided with an opportunity to submit questions in advance of the Meeting in order to encourage engagement with the Board. You are encouraged to submit any question that you would like answered at your Meeting by sending it, together with your name as it appears on the Company’s register of members to the following email address: company.secretariat@bakkavor.com to be received no later than 10.00am on Wednesday 12 May 2021. We will endeavour to respond to all questions received and publish these questions and answers on our website by 5.00pm on Friday 14 May 2021. For any questions received after the deadline we will endeavour to answer these prior to or after the Meeting via our website.